Complete Management of Your Company's Trips Departing from Brasília
Companies, delegations and event organizers outsource their entire transport operation to Roas Transfer: route planning, dedicated drivers, tailored fleet, cost control and 24/7 support from the first contact to the return.
Air travel, accommodation and executive transport under one contract
Your company stops coordinating three different suppliers and starts handling the entire corporate trip with a single point of contact, accountable from start to finish.
Air tickets
Comparative quotes across airlines, issuing only after internal approval, credit tracking and rebooking, without your team ever having to negotiate with the airline.
Accommodation
Bookings at corporate hotels in Brasília with negotiated rates, direct invoicing and genuine proximity to the commitments on the executive's agenda.
Executive transport
Our own fleet with drivers trained for airport meet and greet, transfers between meetings, event shuttles and vehicles at disposal by the hour.
Why bring everything under one supplier
When flights, hotel and transport sit in separate contracts, every delay turns into a new negotiation. The flight is brought forward and the car never hears about it; the event changes time and the hotel has already charged a no-show.
With a single supplier, information flows through one place. A change to a flight automatically reorganises the airport pickup, the room night and the day's transfer schedule.
At the end of the month, the company receives one consolidated statement, with cost centre broken down by passenger and by trip, instead of reconciling invoices from different sources.
What your company no longer has to do
- Compare flight prices across several sites before every booking
- Call the hotel to confirm the reservation and check-in time
- Arrange last-minute transport when a flight is delayed
- Track unused ticket credits in spreadsheets
- Advance cash to executives for travel expenses
- Reconcile invoices from three suppliers per trip
- Be called outside business hours over unexpected route changes
How a corporate trip actually unfolds
This is not a showcase timetable. It is the real sequence of a coordinated operation in Brasília, from the first check on the day's roster to the report closed at night.
Roster confirmation
The operations desk reviews the day's roster, confirms the driver and vehicle for each assignment and validates flight times against live airline status updates.
Meet and greet at BSB
Driver in position at arrivals before landing, with the passenger's name displayed. Flight delays are tracked in real time, with no extra waiting charge.
Executive agenda
Transfers between meetings on the Esplanada, government agency sectors and offices in the Plano Piloto, with the vehicle at disposal between appointments.
Event shuttle
Vans and minibuses run the loop between hotel and venue at set intervals, absorbing the flow of delegations without queues.
Real-time adjustment
A meeting that runs late, a flight moved forward or an extra passenger: the operations desk reassigns vehicle and driver without the client having to rebook anything.
Closing and reporting
Journeys closed out, mileage and hours logged by passenger and cost centre, ready for review and consolidated invoicing.
All times above reflect a typical operation in Brasília. The actual roster is built around the agenda your company sends us.
Air ticket management with control before issuing
Most of the waste in corporate travel is not in the fare: it is in the wrong ticket being issued, the last-minute rebooking and the forgotten credit that expires without anyone noticing.
We work with an approval policy: nothing is issued before the account owner signs off. Every ticket goes out with the cost centre, passenger and trip purpose already recorded.
And when something changes along the way, the amendment is handled by our operations desk, not by the executive already on the way to the airport.
Request a corporate proposal- Comparative quotes
- Comparison across airlines and departure times, with options presented side by side and the cost difference between each alternative made explicit.
- Approval before issuing
- No ticket is issued without sign-off from the person your company designates, in line with your internal travel policy.
- Credit tracking
- Unused tickets are logged with their expiry date and reused on subsequent trips, so no balance is lost.
- Rebooking and cancellation
- Changes handled directly with the airline by our operations desk, with clear information on penalties and fare differences before anything is confirmed.
- Assistance during the trip
- Cancelled flights, missed connections or overbooking resolved by people who already know the passenger's full itinerary.
- Consolidated into one invoice
- Air travel, accommodation and transport brought together in a single invoice, broken down by passenger, trip and cost centre.
A hotel chosen by the agenda, not by chance
In Brasília, the distance between hotel and meeting defines the day. Picking the wrong sector turns a thirty-minute meeting into two hours of driving along the Eixo.
That is why the booking starts from the passenger's agenda: the hotel sectors, proximity to the Esplanada and flight times all come into the decision before the nightly rate does.
Invoicing goes straight to the company, so the executive never has to advance money or keep receipts for an expense report later.
What is included
- Bookings at corporate hotels with negotiated rates
- Sector chosen according to the schedule of commitments
- Direct invoicing to the company, with no cash advance
- Early check-in and late check-out aligned with flight times
- Room blocks for groups and delegations
- Room nights adjusted when the trip is extended
- Hotel–airport transfer integrated into the same booking
- Accommodation report by passenger and cost centre
The Right Vehicle for Every Company Trip
Executive car for small groups, van for medium groups or bus for delegations and large teams. The entire fleet is comfortable, inspected and includes a professional driver within the management.
Mercedes-Benz Sprinter
The favorite choice of medium-sized teams on long trips: the 2025 Sprinter carries up to 18 passengers with executive van comfort. Ideal for conventions, delegations and corporate teams, the group travels together and with space for everyone's luggage.
Ônibus Executivo Marcopolo G7
For large teams, delegations and conventions of up to 50 passengers. The Marcopolo G7 offers road comfort with plenty of space, reclining seats and complete structure for long trips with the whole group together.
Ônibus DD Leito
For the longest operations, the double-decker sleeper carries up to 60 passengers with maximum comfort. Seats that recline into sleeper berths, two floors and complete structure for the team to rest and arrive well at the destination.
20 Years Managing Trips from End to End
Planning, operation and control on every corporate trip. These are not a slogan. They are what we deliver on every itinerary managed departing from Brasília.
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Support
A fully licensed company, a formal contract and insured passengers
Corporate executive transport demands more than a good car. It demands a properly constituted company, registration with the relevant authorities, valid insurance and drivers licensed to carry passengers.
All documentation is made available to your procurement and legal departments, both before contracting and whenever an internal audit takes place.
Safety protocol
- Driver selection
- Background checks, licensing history and proven experience in executive transport before a driver takes on any assignment.
- Ongoing training
- Defensive driving, executive passenger service, discretion protocol and conduct when receiving public officials.
- Preventive maintenance
- Servicing on a fixed calendar, a daily checklist before the roster starts and immediate vehicle replacement in the event of any incident.
- Insurance cover
- Third-party liability and passenger cover in force across every vehicle in the fleet, with the policy available for inspection.
- Discretion and confidentiality
- Drivers are instructed never to discuss routes, passengers or the content of conversations. Confidentiality agreements are signed whenever the contract requires it.
- Documentary compliance
- Certificates, registrations and supporting documents kept current and delivered to procurement for approval and periodic audit.
Frequently Asked Questions About Travel Management
Operation, contract, fleet, itinerary, costs and quote. If your question isn't here, message us on WhatsApp.
Contact usWhat is included in the travel management?
We handle the entire operation: route planning, defining schedules and stops, a sized fleet, dedicated drivers, cost control and support during the trip. Your company approves the plan and we execute it from start to finish.
How do I hire travel management for my company?
It's simple. You send us the destination, the dates, the number of passengers and the purpose of the trip. Within 30 minutes we come back with the logistics plan, the recommended fleet and the closed quote, all included and with an invoice.
Do the vehicles have Wi-Fi, air conditioning and space for luggage?
Yes. Our vehicles feature air conditioning, comfortable seats and a luggage compartment sized for the group. Depending on the vehicle, there is also Wi-Fi and onboard entertainment so the team travels productive and rested.
Does the management already include a driver?
Yes. Every operation includes a professional driver experienced on the road, dedicated to your trip. Your team only worries about the work or the rest while we take care of the driving, the route and every stop.
Do you manage long and interstate trips?
Yes. We manage everything from a one-day round trip to long multi-day itineraries to other states. We have the structure and drivers prepared for interstate operations with full safety and comfort.
Do I receive a plan and report of the trip?
Yes. We deliver the planned itinerary before departure for your approval and, at the end, a clear summary of the operation. You follow costs, routes and schedules in one place, with no surprises.
How does cancellation work?
We work with a clear cancellation policy, agreed at the time of hiring. Advance notice has special conditions. We explain every detail before closing so your company can decide with no surprises.
How do I get the price for the travel management?
Just ask for a quote. Based on the destination, the distance, the number of passengers and the duration of the trip, we put together a fixed budget, with no hidden fees, and send it within 30 minutes with an invoice.
Discover Our Other Services
Transport solutions for all your
needs in Brasília and across the DF.
Corporate
Solutions for companies with dedicated fleets
Events
Parties and celebrations
Armored
Maximum safety
Airport
Transfer and meet-and-greet
Weddings
Bride's chauffeur and complete logistics
Vans
Groups and excursions
City Tour
Discover Brasília
Artistic
Concerts and artists
Buses
Large groups
Destinations of the trips we manage
Some of the Companies That Trust Our Excellence
Leave the Travel Logistics to Us
Planning, fleet and driver for your company's next trip departing from Brasília. Tell us the destination, the dates and how many people are going. We come back with the plan and the quote in 30 minutes.
(61) 98385-0869
comercial@roastransfer.com.br
Executive Service 24/7
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